About the Role
We are currently seeking a dedicated and organized individual to join our team in Canada as an Office Assistant. In this role, you will provide essential support to ensure the smooth running of our office operations. Your responsibilities will include managing administrative tasks, coordinating schedules, and assisting with various office-related activities.
Responsibilities:
• Greet and welcome visitors, clients, and employees, providing a positive and professional first impression
• Answer and direct incoming phone calls and emails, taking messages and responding to inquiries as needed
• Manage and maintain office supplies, inventory, and equipment, ensuring availability and functionality
• Organize and schedule appointments, meetings, and conference room bookings
• Assist in preparing and distributing documents, reports, and presentations
• Sort and distribute incoming and outgoing mail and packages
• Maintain and update internal databases, records, and filing systems
• Assist with basic bookkeeping tasks, such as data entry and expense tracking
• Coordinate and support office events and activities, including meetings, training sessions, and social gatherings
• Ensure office cleanliness and tidiness, including organizing common areas and workstations
• Collaborate with team members to provide general administrative and clerical support
Requirements
DOCUMENTS REQUIRED
Updated CV
School Certificates
Training certificates
Vaccination certificates
Passport copy
Full Photo
DETAILS
Gender - Male/Female
Age - 21 to 45 years
Salary Range - 3000 - 7500 CAD (commensurate with experience and qualifications)
Working Hours - 8 hours a Day
Working Days - 5 Days a week
Food, transportation, and accommodation will be provided by the company
The documentation process may take approximately 2-3 months
QUALIFICATIONS
High school diploma or equivalent; additional certification or relevant training is a plus
Proven experience in an office assistant or administrative role
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Proficiency in MS Office Suite and other relevant software applications
Attention to detail and accuracy in completing tasks
Ability to handle confidential information with integrity and professionalism
Strong problem-solving and decision-making skills
Ability to work both independently and as part of a team
Knowledge of office management procedures and basic bookkeeping principles is an asset